Recently, while examining a case, our team came across a letter drafted by the previous counsel that ended with a brief shorthand—“Encl: a/a”. In the course of our discussion, one of the team members asked about its meaning. Though the explanation was straightforward, it highlighted how frequently such expressions appear in legal drafting without being clearly understood. That moment sparked the need to decode what “Encl: a/a” truly conveys in legal correspondence.
If you have ever reviewed the closing lines of a formal legal letter or a contract cover page, you may have noticed this seemingly obscure notation: Encl: a/a.
At first glance, it may look like a typographical error or a piece of coded language. However, it is in fact a widely used shorthand in legal and professional writing. Let’s break down its meaning, purpose, and proper usage.
Breaking It Down
The expression consists of two parts:
- Encl → Short for Enclosure(s), indicating that additional documents are attached.
- a/a → Short for as above.
Together, “Encl: a/a” simply means:
“The enclosed documents are the same as those already mentioned above in this letter.”
Why Is This Shorthand Used?
Legal drafting constantly balances clarity and brevity, and this phrase serves both:
- Efficiency: Avoids repeating long lists of documents at the end.
- Accuracy: Prevents inconsistencies between the body and the enclosure list.
- Professional Convention: Widely recognized in legal practice, especially in Commonwealth jurisdictions.
In essence, it signals:
“Refer back to the earlier part of the letter for the list of documents.”
Where You’ll Typically See It
This notation is commonly used:
- At the end of legal notices.
- In formal correspondence.
- In covering letters submitted before courts or authorities.
Instead of restating annexures, the drafter simply refers back to what has already been specified.
Best Practices for Using “Encl: a/a”
To use this correctly, a few drafting rules must be followed:
| Rule | Explanation |
|---|---|
| Mention earlier | Clearly identify the documents in the body of the letter. |
| Be specific | Use proper titles of documents, not vague references. |
| Correct placement | Write it at the bottom, usually below the signature block. |
Common Alternatives
Depending on drafting style or jurisdiction, you may also come across:
- Encl: 3 → Indicates three enclosed documents.
- Attached as stated → More common in emails.
- Enclosures: (1)… (2)… → Used when documents are not listed earlier.
The Digital Shift: Still Relevant?
With emails and PDFs becoming the norm, some consider such notations outdated. However, in formal legal practice—especially in filings, courier communications, or evidence-heavy matters—it still serves as a useful verification tool.
A practical variation for emails:
- Att: a/a — Attachments as above.
In One Line
“Encl: a/a” is a concise legal shorthand indicating that the attached documents have already been listed earlier in the text.
Final Note
In legal writing, even the smallest expressions reflect a deeper discipline—precision, economy, and clarity.
“Encl: a/a” is a perfect example of how much meaning can be conveyed in just a few characters.
Keep learning. Every word you understand strengthens your legal voice.
...Anupama Singh
Anpama Singh | Legal Blogger | Lawyer Lingo
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